At American Professional Management Services, we are committed to providing our clients with exceptional service.  As providing this service sometimes involves the collection, and use of some personal/organization information, protecting this information is one of our highest priorities.  We respect our clients’ privacy and will safeguard your personal information. We will inform our clients of why and how we collect, and use this information.  We will not share your information with another party.  We will keep your information confidential and will only disclose it to appropriate APMS employees.  You have our commitment to ensuring your confidentiality.

American Professional Management Services (APMS) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal information when you interact with our services. It also addresses compliance with applicable laws in Hawaii and Seattle, where we operate.

Information We Collect

Resumes and Application Data

When you submit your resume or other application materials to APMS, we collect the following information:

• Name
• Contact information (email address, phone number, etc.)
• Professional qualifications
• Employment history
• Other relevant details, included in your resume

Additional Information

In addition to resumes, we may collect other personal data such as:

• Identification documents (e.g., passport, driver’s license)
• References and recommendations
• Professional certifications and licenses
• Health and medical information (if relevant to the job application)

How We Use Your Information

Purpose of Collection

We collect your personal information to:

• Evaluate your qualifications for job opportunities
• Match you with potential employers
• Communicate with you regarding job applications and opportunities
• Improve our recruitment services
• Comply with legal obligations and industry standards

Data Storage

Your personal information is stored securely in ClickUp, a platform we use for data management. We ensure that ClickUp adheres to strict security protocols to protect your data from unauthorized access.

Data Retention

We retain your personal information for a maximum of 24 months. After this period, all data is permanently deleted from our systems, unless otherwise required by law.

Data Protection and Security

Security Measures

APMS takes the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data against unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security audits and assessments
• Multi-factor authentication for system access
• Secure physical storage for hard copies of personal data

Access Controls

Only authorized personnel have access to your personal information. We regularly review our security practices to enhance the protection of your data.

Your Rights

Access and Correction

You have the right to access and update your personal information at any time. If you need to correct any inaccuracies, please contact us at inquiries@apmsnational.org.

Data Deletion

You have the right to request the deletion of your personal information before the end of the 24-month retention period. To do so, please contact us at inquiries@apmsnational.org.

Data Portability

You have the right to request a copy of your personal data in a structured, commonly used, and machine-readable format. We will provide this data to you or directly to another controller at your request.

Opt-Out

You have the right to opt out of receiving marketing communications from us. To opt out, you can follow the unsubscribe instructions included in the emails or contact us directly.

Compliance with Hawaii and Seattle Laws

Hawaii

Under the Hawaii Revised Statutes (HRS) §487N, APMS is required to notify you of any security breaches involving your personal information without unreasonable delay. Additionally, APMS adheres to Hawaii’s data protection laws, ensuring the confidentiality, integrity, and security of personal information.

Seattle

Seattle’s Privacy Ordinance requires businesses to protect the privacy and data of their residents. APMS complies with the Seattle Privacy Ordinance by:

• Providing clear and transparent privacy notices
• Limiting data collection to what is necessary for the specified purposes
• Implementing robust security measures to protect personal data

How We Share Your Information

Third-Party Service Providers

We may share your personal information with third-party service providers who assist us in our recruitment services, including:

• Background check agencies
• Professional certification bodies
• IT service providers

These third parties are contractually obligated to protect the confidentiality and security of your personal information.

Legal Requirements

We may disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

Business Transfers

In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring company. We will notify you of any such change in ownership or control of your personal information.

Cookies and Tracking Technologies

Use of Cookies

Our website uses cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and understand where our visitors are coming from. Cookies are small data files that are placed on your device when you visit a website.

Types of Cookies We Use

• Essential Cookies: These cookies are necessary for the website to function and cannot be switched off in our systems.
• Performance Cookies: These cookies collect information about how visitors use a website, for instance, which pages visitors go to most often.
• Functional Cookies: These cookies allow the website to remember choices you make and provide enhanced, more personalized features.

Managing Cookies

You can control and manage cookies using your browser settings. Please note that if you choose to disable cookies, some parts of our website may not function properly.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated effective date.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

• Email: mdoma@apmsnational.org
• Phone: 808-476-8186
• Office Hours: 8:00 AM – 5:00 PM Pacific Time

Mailing Address:

American Professional Management Services
4759 Moa St., Honolulu, HI 96816